Skip to content

OnlyOffice basic guidelines

OnlyOffice is an online editor for NextCloud/B2DROP that allows users for collaborative edition of documents. Find below the general recommendations to get the best performance of the tool.

Activation request

  • In B2DROP.bsc.es, only a limited number of concurrent users that can edit with the service, so request OnlyOffice to be able to use the service.
  • · B2DROP allow only logged in users who have edit permission to edit a document. If someone is not able to edit, first check you have shared the document with the edit permissions and then ask the user to log in.

Follow the recommended settings to synchronize automatically your online and local changes on your documents. Also this settings are useful to allow real-time collaboration between multiple people in shared files.

  • Enable fast mode:
  • Check advanced settings and enable auto-save and add version storage after clicking Save or ctrl+s options.

Working online

  • An editable file from the web page b2drop.bsc.es will open in OnlyOffice if it is editable (formats: docx, pptx, xlsx, txt). If a link points to a file that is not editable from your profile, you will still be able to see and download it. Check that you are logged in to be sure your rights are respected.
  • To load changes from your local folder you need to reload your onlyoffice tab, and if everything is right then you should see the local changes in your online editor.
  • In order to prevent conflicts while synchronizing your local folder with B2DROP, it is not recommended to use onlyoffice and word simultaneously by multiple people in a shared file. In this case, is recommended to use just onlyoffice.
  • It is recommended to edit only one file per session, so if you need to edit another file, close your current file to avoid unexpected behavior.
IMPORTANT: In order to update the modification time and reflect your online changes with your local folder, click on the save button or press ctrl+s. After doing this the modification time will be updated and in a few moments your local folder will be synchronized as well. .

Working offline

The Nextcloud client permit to have a folder in the user’s local machine, that periodically synchronizes to the online folder. However, the sync of files only happens when changes are saved, or when a document is closed.

If you need to collaborate editing the same document with other users at the same time, you should access the document online from your web browser.