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Add users

As part of your stewardship duties, you will be responsible for adding new users to your department’s Dataverse collection. Typically, a user will contact you with a request to upload data to the collection. You will assess whether this request is appropriate, and if it is, you will follow the steps outlined below.

Pre-requirements

Before proceeding, ensure that:

  • The user has created a Dataverse account in advance.
  • The following account types are supported:
    • SIR2 (preferred option for BSC employees)
    • ORCID
    • Dataverse account
⚠️ BSC strongly recommends avoiding the use of accounts linked to general email services (e.g., Gmail). All BSC Dataverse accounts should be associated with an institutional email address whenever possible.

Procedures

Follow these steps to add a new user to your department’s Dataverse collection:

1) Log in to the BSC Dataverse and navigate to your department's Dataverse collection.

Figure 1: Department Collection
💡 This process adds a user to the department's Dataverse collection. If sub-collections exist and you want to add a user specifically to a sub-collection, navigate to the permissions section of that sub-collection instead.

2) Select the Dataverse collection permissions to proceed with adding a user.

Figure 2: Department Collection menu: Permissions

3) Under the “Users/Groups” section, select “Assign Roles to Users/Groups.”

Figure 3: Add users to collection

4) Locate the user’s account (using the handle they provided or associated email address) and assign them the BSC Submitter role. Click “Save Changes” to confirm.

Figure 4: Role options to assign a user
💡 If you require a role not currently available, please contact BSC Data Management to create a new one. Provide the following information for your proposed role:
  • Role Name (Required)
  • Identifier (Required - role alias)
  • Description (Optional)
  • Role Permissions: List the permissions you want associated with this new role. You can find the complete list of permissions options here.

Once the steps above are completed, the new user will automatically receive a confirmation email with the following information:

Hello,

You are now BSC submitter for the dataverse <Dataverse collection name> (view at <URL> ).

You may contact us for support at datamanagement@bsc.es.

Thank you,
BSC Support

Remove a user

To remove a user, click on the "Remove Assigned Role" button in Figure 3.