Create and publish sub-collections

It is essential to ensure that regular BSC Dataverse users cannot create or publish sub-collections within your department’s Dataverse collection. Allowing this would automatically assign the user as the Admin of the sub-collection, enabling them to publish datasets without review by the Dataverse Steward. To maintain proper oversight, if a user requests a sub-collection in your department’s Dataverse collection, you must create the sub-collection on their behalf and assign them the "BSC Submitter" role for that sub-collection.

Create

To create a dataverse sub-collection, please, follow these steps:

1) Log in to the BSC Dataverse and navigate to your department’s Dataverse collection.

Figure 1: Department Collection

2) Select the “New Dataverse” option from the Edit button.

Figure 2: New Dataverse button

Check the original documentation from the Dataverse project here for further details.

You will receive an email notification with the following information:

Hello, 
Your new dataverse named <sub-collection name> (view at <sub-collection name> ) was created in <parent collection name> (view at <parent collection URL>). To learn more about what you can do with your dataverse, check out the Dataverse Management - User Guide at https://guides.dataverse.org/en/6.5/user/dataverse-management.html .

You may contact us for support at datamanagement@bsc.es.

Thank you,
BSC Support

Publish

Once the sub-collection is created, click on the “Publish” button. You will have to confirm that you want to publish the sub-collection.

Figure 3: New Dataverse publish button

You will receive an email notification with the following information:

Hello, 

You are now Admin for the dataverse <sub-collection name> (view at <sub-collection URL>).
You may contact us for support at datamanagement@bsc.es.

Thank you,
BSC Support