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Steward Checklist

First time Steward

General Information

  • Title: A clear, descriptive, and accurately reflects the content.
  • Author(s): All authors are listed with proper names, affiliations, and ORCID (if applicable).
  • Description: Concise and accurate summary of the dataset's content and purpose, include key details about your dataset in the description—such as data types, file formats, and relevant context—so your Dataverse Steward has all the necessary information.
  • Subject Categories: Appropriate subject categories have been selected.

Dataset Content

Files and Formats

  • All necessary files are included (e.g., data files, code files, documentation).
  • File formats are non-proprietary or widely used (e.g., CSV, TXT, JSON, or other FAIR formats).

Metadata Completeness

  • If applicable, a domain-specific metadata block has been used and filled.

Guestbook

  • The Dataset is linked to the BSC Guestbook or any other Department-specific guestbook when required.

Documentation

README file (mandatory)

  • Includes a brief description of the dataset, purpose, and structure.
  • Explains how to use the dataset, file naming conventions, and variable descriptions.
  • Step by step instructions (reproducibility)

Data Dictionary (optional)

  • A complete and accurate data dictionary is provided with variable names, definitions, units, and formats.

Codebook (optional)

  • If applicable, a codebook is provided to explain coding schemes or transformations applied.

Licensing and Ethics

License

  • A suitable license has been selected (e.g. CC-BY, or other data licenses. Remember, BSC does not recommend using CC0).

Reproducibility

File Organization

  • Files are well-organized with a clear and logical folder structure.
  • Filenames are descriptive and follow naming conventions (e.g. no special characters, versioning used if necessary).

Review and Approval

Peer Review

  • You confirm, as a Dataverse Steward, that the dataset had been reviewed for completeness and BSC compliance.

Feedback Addressed (if necessary)

  • All reviewer feedback has been addressed and incorporated.

IPR Approval (if necessary)

  • For those cases that apply, make sure that the IPR Disclosure Form is completed and you have the approval for BSC IPR Officers to publish the dataset in BSC Dataverse

Publish Dataset

Confirmation

  • Publish the dataset(s) and verify the dataset permalink works and confirm successful publication in BSC Dataverse.
You can download the Steward checklist below: