Admin Guide – B2DROP¶
Welcome to the B2DROP Admin Guide! This document explains how to:
- Understand Group Folders
- Control access and quotas
- Share files and folders
1. Group Folders: What & Why?¶
A Group Folder is a shared directory where a project team—internal BSC staff and invited external collaborators—can store and collaboratively manage files.
Use cases:¶
- Project documentation
- Dataset sharing
- Collaborative writing
Who can join?¶
- Internal collaborators: any B2DROP user at BSC
- External collaborators: invited via DMHub or email
2. Creating & Managing Group Folders¶
2.1 Create a New Group Folder¶
Preferred (DMHub):
➡️ Request new B2DROP group
- Specify Group name
- List initial members
Alternatively (email):
Send to datamanagement@bsc.es with:
- Group name
- List of BSC user email addresses
2.2 Add Members to an Existing Group¶
Preferred (DMHub):
➡️ Add user to B2DROP group
- Choose your group
- Add internal or external collaborators
Alternatively (email):
Send to datamanagement@bsc.es with:
- Group name
- Email addresses of users to add
3. Quota Management¶
Why adjust quotas?¶
Different projects have different storage needs—large datasets, multimedia files, etc.
How to request a quota increase¶
Preferred (DMHub):
➡️ Update group folder quota
- Provide Group folder path
- Specify New quota based on project needs
Alternatively (email):
Send to datamanagement@bsc.es with:
- Group folder path
- Requested new quota
4. File & Folder Permissions¶
4.1 Default permissions¶
As a Group Admin, you automatically have basic Read / Write / Create / Delete / Share rights on your group folder.
4.2 Advanced permissions¶
What it does:
Fine‑tune who can do what, where, within your group folder.
How to set it up (preferred):
1. Open the Update group folder quota form in DMHub
2. Toggle Enable advanced permissions
3. Click Add rule and specify:
- User or Group (e.g. Alice, ProjectTeam)
- Path (e.g. /data/raw)
- Permission: Allow ✅ or Deny ❌
4. Repeat for each rule, then Submit
How to set it up (legacy):
Send an email to datamanagement@bsc.es with:
- Group folder path
- A list of User/Group → Path → Allow/Deny rules
Inheritance rules¶
| Scenario | Result |
|---|---|
| Permission not set on a folder | Inherits from parent folder |
| Both Allow and Deny set at different levels | Allow overrides Deny |
| Deny set on a parent, no child overrides | Access blocked for all sub‑folders/files |
| Deny on parent, explicit Allow on child item | Child item remains accessible |
